# Las Vegas Exhibitor Guide & Checklist | Expo Rentals LV

Source: https://exporentalslv.com/exhibitor-guide-las-vegas/

# Exhibitor guide for Las Vegas shows

A checklist for first-time and returning exhibitors, from the exhibitor manual to outbound freight.

## Before you hire anyone

- Download the exhibitor manual and list every deadline in one calendar.
- Note the general service contractor, the advance warehouse address, and the move-in and move-out times for your booth.
- Read the display rules for your booth type.

## Booth and graphics

- Brief two or three exhibit houses with the same scope. [Use our brief builder](https://exporentalslv.com/request-a-quote/).
- Approve drawings, then graphics. Ask for printed proofs for brand colors.
- Collect flame-retardant certificates for fabrics and materials.

## Show services

- Order electrical, flooring, internet, cleaning, and material handling before the discount deadline.
- File the EAC form and certificate of insurance if your exhibit house installs.
- Order rigging early if you hang a sign.

## Freight

- Label every crate and case with the show, booth number, and exhibitor name.
- Ship to the advance warehouse by its deadline or book a direct-to-show slot.
- Keep weights and tracking numbers; material handling is billed by weight.

## At the show

- Pack a toolkit: tape, zip ties, scissors, power strips allowed by the show, cleaning cloths, and spare graphics clips.
- Photograph the booth after install for next year's brief.
- Fill in outbound shipping paperwork before the show closes.

## Questions

### What is an EAC?

An exhibitor-appointed contractor: any company other than the official contractor that works in your booth, such as your exhibit house installers. Most shows require an EAC form and proof of insurance by a deadline.

### Advance warehouse or direct to show?

The advance warehouse accepts freight weeks early and delivers it to your booth before you arrive, which lowers risk. Direct-to-show freight must arrive in a set window during move-in. Material handling rates can differ for each.

## Ready to price it?

Write a one-page booth brief in two minutes. Send it to the exhibit houses you shortlist so every quote covers the same scope.

[Build a quote brief](https://exporentalslv.com/request-a-quote/)

## Venues

- [Las Vegas Convention Center (LVCC)](https://exporentalslv.com/las-vegas-convention-venues/#lvcc)
- [Venetian Expo](https://exporentalslv.com/las-vegas-convention-venues/#venetian-expo)
- [Caesars Forum](https://exporentalslv.com/las-vegas-convention-venues/#caesars-forum)
- [MGM Grand Conference Center](https://exporentalslv.com/las-vegas-convention-venues/#mgm-grand)
- [Mandalay Bay Convention Center](https://exporentalslv.com/las-vegas-convention-venues/#mandalay-bay)