# Las Vegas Trade Show Booth Rental: What's Included & Timeline | Expo Rentals LV

Source: https://exporentalslv.com/las-vegas-trade-show-booth-rental/

Booth rental

# Las Vegas trade show booth rental

How to rent a trade show booth for a Las Vegas show: what the exhibit house supplies, what the show supplies, and when each order is due.

## Two sets of suppliers

Every Las Vegas booth has two sides. The exhibit house you hire supplies the booth itself: the rental structure, counters, printed graphics, and often shipping and installation. The show's official contractors supply the floor services: carpet or flooring, electrical, internet, rigging, cleaning, and material handling. You order those through the exhibitor manual, usually online, and they are billed separately.

## What a rental booth usually includes

- The structure: aluminum frames, panels or SEG fabric walls, towers, and headers, lent for the show and returned afterward.
- Counters, storage closets, shelving, and monitor mounts.
- Printed graphics sized for the structure. These are often purchased and kept for reuse.
- Optional extras: lighting, flooring upgrades, furniture, and AV.
- Optional services: shipping, installation and dismantle (I&D), and show-site supervision.

## Timeline for a Las Vegas show

| When | Task |
| --- | --- |
| 10 to 12 weeks out | Confirm booth size and location. Read the exhibitor manual and note deadlines. |
| 8 to 10 weeks | Send a booth brief to two or three exhibit houses. Ask for drawings and itemized quotes. |
| 6 to 8 weeks | Approve design and graphics. File an exhibitor-appointed contractor (EAC) form if your exhibit house installs. |
| 4 to 6 weeks | Order electrical, carpet, internet, and material handling before the discount deadline. |
| 2 to 3 weeks | Ship to the advance warehouse by its deadline, or book direct-to-show delivery for your target move-in slot. |
| Show week | Install, inspect, exhibit, then dismantle and file outbound shipping paperwork. |

Typical planning timeline (confirm dates in your exhibitor manual)

## Costs to plan for

We do not publish prices because they vary by show, size, season, and supplier. Ask each exhibit house for an itemized quote that separates rental, graphics, shipping, I&D, and storage. Then add the show's charges: material handling (billed by weight), electrical, flooring, internet, and any rigging.

## Las Vegas specifics

- Shows run all year, and shops are busiest before CES (January), NAB Show (April), and SEMA (November).
- Labor rules on the show floor are set by the venue and show. The exhibitor manual says what your own staff may do.
- Heat matters for freight. Avoid leaving graphics, adhesives, or electronics in vehicles or yards in summer.
- Local exhibit houses can fix or reprint parts during move-in, which is a real advantage over shipping in from another state.

## Questions

### What does a trade show booth rental include?

A rental exhibit is usually the structure (frames, walls, counters, towers) lent for one show. Printed graphics are usually made for you and often yours to keep. Shipping, installation and dismantle (I&D), and storage may be quoted separately. Carpet, electrical, internet, and material handling are normally ordered from the show's official contractors, not the exhibit house.

### How far ahead should I book a booth rental in Las Vegas?

Six to eight weeks before move-in is comfortable for a standard 10×10 or 10×20 rental. Allow longer for islands, custom add-ons, and anything before CES, NAB Show, or SEMA, when Las Vegas shops are busiest.

### Is renting cheaper than buying a booth?

For one to three shows a year, renting is often cheaper once you count storage, repairs, and shipping crates. Buying makes sense when you exhibit often with the same footprint. Get both quotes for your actual schedule.

### Can I set up the booth myself?

Sometimes. Las Vegas venues and shows set labor rules in the exhibitor manual. Small pop-up and tabletop displays can often be set up by your own staff with hand tools; larger exhibits usually need show labor or an exhibitor-appointed contractor (EAC).

### What is material handling (drayage)?

The fee the show's official contractor charges to move your freight from the dock to your booth, store empty crates, and return them. It is usually billed by weight per hundred pounds (CWT), with minimums, so lighter exhibits cost less to handle.

### Who is the official contractor at a Las Vegas show?

Each show appoints a general service contractor (GSC). Freeman and GES are the most common at large Las Vegas shows. The exhibitor manual names the GSC and has the order forms and deadlines.

## Ready to price it?

Write a one-page booth brief in two minutes. Send it to the exhibit houses you shortlist so every quote covers the same scope.

[Build a quote brief](https://exporentalslv.com/request-a-quote/)

## Venues

- [Las Vegas Convention Center (LVCC)](https://exporentalslv.com/las-vegas-convention-venues/#lvcc)
- [Venetian Expo](https://exporentalslv.com/las-vegas-convention-venues/#venetian-expo)
- [Caesars Forum](https://exporentalslv.com/las-vegas-convention-venues/#caesars-forum)
- [MGM Grand Conference Center](https://exporentalslv.com/las-vegas-convention-venues/#mgm-grand)
- [Mandalay Bay Convention Center](https://exporentalslv.com/las-vegas-convention-venues/#mandalay-bay)