What does a trade show booth rental include?
A rental exhibit is usually the structure (frames, walls, counters, towers) lent for one show. Printed graphics are usually made for you and often yours to keep. Shipping, installation and dismantle (I&D), and storage may be quoted separately. Carpet, electrical, internet, and material handling are normally ordered from the show's official contractors, not the exhibit house.
How far ahead should I book a booth rental in Las Vegas?
Six to eight weeks before move-in is comfortable for a standard 10×10 or 10×20 rental. Allow longer for islands, custom add-ons, and anything before CES, NAB Show, or SEMA, when Las Vegas shops are busiest.
Is renting cheaper than buying a booth?
For one to three shows a year, renting is often cheaper once you count storage, repairs, and shipping crates. Buying makes sense when you exhibit often with the same footprint. Get both quotes for your actual schedule.
Can I set up the booth myself?
Sometimes. Las Vegas venues and shows set labor rules in the exhibitor manual. Small pop-up and tabletop displays can often be set up by your own staff with hand tools; larger exhibits usually need show labor or an exhibitor-appointed contractor (EAC).
What is material handling (drayage)?
The fee the show's official contractor charges to move your freight from the dock to your booth, store empty crates, and return them. It is usually billed by weight per hundred pounds (CWT), with minimums, so lighter exhibits cost less to handle.
Who is the official contractor at a Las Vegas show?
Each show appoints a general service contractor (GSC). Freeman and GES are the most common at large Las Vegas shows. The exhibitor manual names the GSC and has the order forms and deadlines.
What is the most common trade show booth size?
The 10×10 inline booth, which is 10 feet wide and 10 feet deep with one side on the aisle.
How tall can my booth be?
It depends on the booth type and the show. Inline back walls are usually limited to 8 feet. Island height limits are set by each show, often 16 to 20 feet or more, and hanging signs need approval.
Where do these rules come from?
Many shows base their display rules on the industry guidelines published by the International Association of Exhibitions and Events (IAEE), then add their own. Your exhibitor manual is the final word.
What is an EAC?
An exhibitor-appointed contractor: any company other than the official contractor that works in your booth, such as your exhibit house installers. Most shows require an EAC form and proof of insurance by a deadline.
Advance warehouse or direct to show?
The advance warehouse accepts freight weeks early and delivers it to your booth before you arrive, which lowers risk. Direct-to-show freight must arrive in a set window during move-in. Material handling rates can differ for each.